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HR Administrator - 6 month FTC (Full-Time)


London, United Kingdom (Primrose Hill) |Administration / HR

Employer
Conviviality
Contact Name
John Souster
Contact Email
Salary
Posted
27/11/2017
Deadline
27/12/2017

Job Description

Purpose
The role of HR Administrator is to support the HR team in all aspects of day to day HR administration, working closely with the business and managers and acting as a support in dealing with any HR related administration queries.

Core Accountabilities

  • All HR administration tasks ensuring processes run smoothly and efficiently Keeping Cascade HR system accurate and up to date for reporting purposes, including absence recording, job changes etc
  • Support recruitment activities such as advertising roles internally and externally to include liaising with recruitment agencies, supporting hiring managers with interviews
  • Create offer letters and employment contracts
  • Manage inductions for all new starters as well as run company inductions Collate payroll information, confirm end of probation periods or assist line managers in probation extensions/end of contracts
  • Ensuring all Company Policies in staff handbook are up to date and accurate and advise staff and managers accordingly
  • Recording salary increases, job title changes ensuring written correspondence is on file and accurate for payroll
  • Managing and processing reference requests
  • Assist the HR team in managing and monitoring all training requirements arising from reviews. Assist with all training administration. Take responsibility for all aspects of the WSET training administration for internal staff and organisation of any ad-hoc training courses as required
  • Manage setting up of London and Sales Employee Forums
  • Run monthly reports for HR reports
  • Managing staff files both electronic and physical files. Archiving as needed Managing key monthly tasks such as invoices, org charts, budget tracker, HR trackers
  • Support People Business Partners with ad hoc projects as required.

Key Relationships

Internal:
  • Various business teams
  • Finance
  • Front of House
  • IT

External:
  • Recruitment agencies
  • Venues for any events/training

Preferred skills

Technical/ Behavioural/ Personal Competencies

  • Full working knowledge of diary management packages
  • Financial acumen and attention to detail to manage the expense process end to end
  • Understanding of and an interest in Beers, Wines and Spirits

Experience, Skills and Knowledge
  • Minimum 6 months HR experience
  • Able to communicate effectively, to manage sensitive issues and use discretion where necessary
  • Proven tact and diplomacy in dealing with a range of people and personalities
  • To be conscientious, proactive, self-motivated and reliable, with the ability to prioritise workloads and to work with a minimal amount of supervision
  • The capacity to remain calm and to cope under pressure and work at pace
  • The ability to work independently and as a member of a team
  • An understanding of the concept of internal and external customer service and the importance of providing this
  • To understand and convey a professional image
  • Highly organised, accurate and detail conscious
  • The ability to manage sensitive issues and use discretion and the utmost confidentiality at all times
  • Able to relate well to employees at all levels
Essential Skills:
  • Must be fully computer literate & experienced using MS Office packages Accurate and attention to detail
  • Professional, confident and conscientious
  • Ability to form good relationships with internal customers ‘employees’
  • Self motivated and the ability to Prioritise
  • Excellent Team Player
  • Receptive to new ideas and able to act on initiative
  • Strong communication & presentation skills
  • Organised, ability to multi task & work under pressure